About failed payments

For most of our services we charge a standard monthly fee (what we call a subscription charge). Subscription charges are payable in advance. If any additional fees linked to how much you use the service (what we call usage charges) are payable, we'll try to bill you at the end of the month in which you used the service. However, sometimes there may be a delay from the point you used the service before we add usage charges to your bill and these usage charges may appear on a later bill.

We’ll always aim to bill on the same day of each month (which can be found on the View My Details page on the Member Centre). However, we can’t guarantee what time on that day payments will be taken.

On your billing date we’ll attempt to take payment from the payment details we have stored.

• If you pay by Direct Debit, our request for payment will be submitted to your bank on the billing date. It takes between 3 and 5 working days for the payment to be processed and authorised by your bank. Occasionally, this can be delayed, causing the Direct Debit payment to leave your bank slightly later. It’s your responsibility to ensure there are sufficient funds for the payment to clear.

• Card payments are submitted and authorised by your card issuer immediately on your billing date.

If both Direct Debit and credit card details are held, we’ll try and take the payment by Direct Debit first.

• If the Direct Debit payment fails, other stored credit card details will not be used automatically.

• Credit card details will only be used if we have received notification that the Direct Debit instruction has been cancelled prior to your billing date.

• There are occasions where the Direct Debit instruction may be cancelled by someone other than you, for example during the process of you changing banks. Under these rare circumstances, our systems will see a cancelled Direct Debit and payment will be taken by card automatically.

We cannot accept debit cards (Switch, Maestro) for recurring transactions (i.e. subscription charges). This is due to banking regulations which state that debit cards cannot be used for e-commerce transactions where the cardholder is not present.

You should be aware that we do not raise or send out invoices before a payment is due. Invoices are raised on the billing date.

All payment details for broadband, home phone and TV can be entered or updated on the Payment Details page on the Member Centre. To change your payment information for Plusnet Mobile, go to My Account.

Direct Debit is the most reliable way to pay and it also means that you’re protected by the Direct Debit guarantee. This guarantee means that if any error is made you’re entitled to an immediate refund from your bank or building society.

Direct Debit payments can fail for a number of reasons, including:

• Direct Debit instruction being cancelled (by you or by your bank or building society)

• No funds being available

• As a result of moving banks.

Card payments are more prone to difficulties than Direct Debit payments and you are also less protected. This is because the payment cannot be cancelled directly through your bank, unless the card itself is cancelled. Also, we can't accept Switch/Maestro cards for recurring transactions (for example, subscription charges).

Card payments can fail for a number of reasons, including:

• The card being cancelled (for example, after the card has been stolen)

• Temporary referral from the bank for anti-fraud reasons

• Insufficient funds available

• Card expired/replaced.

In this section where we refer to an action occurring on numbered day, the first day is your billing date (so the billing date is day 1, the next day is day 2 etc.).

Card and Direct Debit payments

1. If payment is rejected or fails, an email is sent to you, stating that there has been a billing problem. An SMS message with a summary of the same information is also sent (if you have opted to receive these). More details about why the payment failed are included as a Question on your account. If the failed Direct Debit has been automatically failed you will receive a letter on day 7 (for 24 Talk accounts) and day 14 (for Plusnet accounts). Charges may be incurred where payments have failed. These are detailed in the Price Guide.

2. When you connect to the internet, you'll be alerted that payment has failed. A prompt will encourage you to update your payment details and pay the amount owed. This has to be done via a debit or credit card and can't be done through a new direct debit. You don't have to make a payment straightaway to use the internet, but the prompts will keep appearing until you do.

3. If your payment fails, you'll have 14 days to try again. Reminder emails (and texts, if you've opted to receive these) will be sent on days 1, 5 and 10.

4. In cases of manually failed Direct Debits, during the first 14 days the failed payment team may also attempt to call you to establish the correct payment details and any other related problems. You will not be contacted by the failed payment team for the automatic failed Direct Debit payments. These accounts will enter the failed payment process automatically.

5. If payment hasn't been made within 14 days, your service will be restricted to limited Member Centre access. This will only allow you the necessary access to: pay the amount outstanding, update your payment details, view past transactions, check online support and raise a Question. Once again, an email and SMS message (if you have opted to receive these) is sent to prompt you to make payment. A second letter is also sent out if you’re a 24 Talk customer, reminding you of the missed payment. Plusnet customers will receive their first letter in relation to the failed payment.

6. If your account reaches day 33 of the failed payment process, you will be sent a letter to notify you of the potential closure of your account. The letter will include the outstanding balance on the account as well as any early termination charges as set out in the Price Guide.

7. Your account will be cancelled, and the outstanding balance sent to an external debt collection agency if payment is not made 16 days after the “day 33 letter” has been produced (49-56 days following the original invoice date). At this point, an extra charge can be added on to the outstanding amount, to cover the cost incurred.

8. If you wish to continue to have an active service after your account has been cancelled due to failed payment, you will need to create a brand new account and also pay all outstanding fees from the previous account.

Cheques and BACS payments

We do not normally accept payment by cheque. However, there are some circumstances when they may be accommodated, including:

1. Business customers who pay annually in advance by cheque.

2. Metronet and Madasafish customers who historically pay by Bank Transfer (BACS).

Home Phone specific policies

Just the same as for a broadband account, a Home Phone account will remain unrestricted for 14 days after a payment fails. You will be alerted of the failed payment via email, SMS (if you have opted to receive these) and a payment prompt screen when you connect to the Internet, prompting you to make payment. After 5 and 10 days further reminder emails and SMSs (if you opted to receive these) will be sent.

If the amount owed has not been paid after 14 days, all outgoing calls (except emergency and operator calls) will be transferred through to Customer Services and an administration fee as set out in the Price Guide for the application and removal of this call diversion will be payable.

Once payment is taken, call restrictions will normally be removed within the following timeframes:

• Within a couple of hours - if we process your reactivation before 2pm Monday to Saturday.

• Next morning - if we process your reactivation after 2pm Monday to Friday.

• Monday morning - if we process your reactivation after 2pm on Saturday.

What happens if you fail to pay?

If you fail to pay we may suspend your service, add a late payment charge to your bill and, as a last resort, instruct our debt recovery agency to try and recover payment on our behalf.

When will your service be suspended?

If we try and take payment and you don’t have sufficient funds, we’ll email you about this once we get confirmation from the bank we haven’t received payment.

You’ll then have 48 hrs to make a payment otherwise your services will be suspended.

If we can’t take a payment for any other reason than you having insufficient funds (for example your direct debit has been cancelled) once we get confirmation from the bank that we haven’t received payment, we’ll suspend your service without further notice.

We’ll try and warn you if we notice you don’t have a valid payment method for example your direct debit is cancelled but this is not always possible.

What happens when your service is suspended?

Once we’ve suspended your service you won’t be able to make outbound calls, send texts or use any mobile data. You will still be able to receive incoming calls and make emergency calls (i.e. 999). If you attempt to call any other number, you will be diverted through to our customer services team.

When will a late payment charge be payable?

If we’ve not received payment before we generate your next bill we’ll charge you a late payment fee, as set out in our Mobile Price Guide.

When will we stop suspending your services?

Once we receive payment in full we’ll normally start providing you with our services again and our agreement and the minimum term will continue where we left off.

When will we involve our debt collection agency?

While your services are suspended, we will continue to see if you can make a payment. This may involve us contacting you to chase payment.

If we still have not been able to contact you or arrange for payment to be made, we’ll pass your file to our debt recovery agency.

Once you’ve been passed to our debt recovery agency your agreement will also be paused so you won’t continue to be charged. If you’re within your minimum term this will also be paused.

Once you’ve been passed to our debt recovery agency, they may also add an extra charge to cover the costs incurred recovering the debt. If they cannot obtain payment we may end your agreement. If you were still within your minimum term any in contract cancellation charges payable may be added to your outstanding amount at this stage.